Office Assistant 60% for 6 months

- Ensure the smooth day-to-day running of the Geneva office - Provide administrative support to senior management - 4 days per week

Our client is a FMCG. Job Description Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities. Key Responsibilities Office Operations & Facilities Management - Act as the first point of contact for employees, visitors, suppliers and incoming calls. - Ensure the smooth day-to-day operation of the office environment. - Manage office supplies, stationery and workplace equipment. - Coordinate maintenance requests, cleaning services, courier providers and other office-related vendors. - Oversee security access, parking allocations and general facilities administration. - Ensure office spaces remain professional, organized and fully operational. Administrative Support - Provide comprehensive administrative support to the General Manager. - Coordinate calendars, meetings and travel arrangements. - Prepare presentations, reports, correspondence and business documents. - Support various departments with administrative and organizational tasks. - Maintain accurate filing systems and company records. - Perform data entry and document management activities as required. [Office Assistant | PDF] Vendor & Budget Coordination - Manage relationships with external service providers and suppliers. - Assist with invoice review and administrative budget tracking. - Monitor office-related expenditures and support cost control initiatives. - Ensure timely processing of office and facilities-related requests. Meetings, Travel & Events - Organize internal meetings and external appointments. - Coordinate business travel, accommodation and related logistics. - Support the planning and execution of company events and team activities. - Ensure efficient meeting room management and hospitality arrangements. Mail & Correspondence - Manage incoming and outgoing mail, parcels and courier deliveries. - Coordinate communication with internal and external stakeholders. - Handle confidential information with discretion and professionalism. The Successful Applicant Experience - Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role. - Previous experience within an international, corporate or fast-paced environment. - Strong experience supporting senior management is considered a distinct advantage.

- Excellent organizational and multitasking abilities. - Strong attention to detail and ability to prioritize effectively. - Service-oriented approach and proactive mindset. - Excellent interpersonal and communication skills. - Ability to work autonomously while collaborating effectively with multiple stakeholders. - Positive attitude, flexibility and willingness to contribute beyond core responsibilities. - High level of discretion and professionalism. Technical Skills - Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel. - Experience using SharePoint and document management systems. - Strong administrative and organizational capabilities. Languages - Fluent French and English are essential. - Additional European languages would be an asset. What's on Offer Contract Type: Fixed-Term Contract (6 Months) Work Schedule: 60% (4 Days per Week) Start Date: Immediate Availability Preferred