Executive Assistant to the CPO & President gatesolutions

We’re looking for motivated, engaged people to help make everyone’s journeys better. Job Summary Start Date: 01 January 2027 | Part-time (50% FTE) Based at the gategroup Global Headquarters in Glattbrugg, the Executive Assistant CPO and President gatesolutions provides high-level, proactive and strategic administrative support to the Chief People Officer (CPO) and President gatesolutions. Acting as a trusted partner, the role ensures the effective coordination of executive priorities and enhances productivity. The position requires a high degree of professionalism, discretion and adaptability, managing complex schedules, global stakeholder interactions and business-critical activities in a fast-paced, international environment. Main Duties and Responsibilities Executive Coordination & Strategic Support - Manage complex executive calendars across multiple time zones and prioritize critical business activities. - Serve as a trusted partner and gatekeeper, facilitating effective communication and alignment with executive priorities. Stakeholder Management & Governance - Coordinate global meetings, leadership forums, and governance activities. - Prepare agendas, presentations, and briefing materials. - Collaborate with senior stakeholders, global teams, and external partners to ensure alignment and timely execution of initiatives. Operational Excellence & Administrative Management - Organize international travel arrangements, detailed itineraries, and expense management. - Handle confidential information with discretion and maintain accurate records and documentation. - Drive continuous improvement of administrative processes through digital tools and best practices. Core Competencies and Requirements Education - Completed commercial apprenticeship or equivalent qualification. Work Experience - Minimum 3 years of experience as an Executive Assistant in a global, matrixed, or multinational organization. - Experience supporting multiple senior executives simultaneously. - Proven ability to work effectively in fast-paced international environments with complex stakeholder networks. Technical and Language Skills - Advanced proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams and SharePoint. - Strong digital literacy and experience with modern workplace technologies. - Fluency in English and German. - Additional language skills such as Spanish, French, or Italian are considered an advantage. Core Competencies Thinking (Analysis & Problem Solving) - Strong planning, prioritization, organizational, and problem-solving skills with a proactive mindset. Engaging (Collaboration & Communication) - Excellent stakeholder management and communication skills, with the ability to build effective relationships across all levels of the organization. Inspiring (Influence & Relationships) - Builds trust through professionalism, integrity, resilience, discretion, and sound judgment. Achieving (Execution & Delivery) - Consistently delivers high-quality results under pressure while demonstrating ownership, adaptability, and accountability. If you want to be part of a team that helps make travel and culinary memories, join us!