Facility Coordinator for 12 months

- Reception & Workplace Services - Facilities & Vendor & Service Provider Management

Our client is an international company. Job Description Facilities & Office Management - Coordinate the daily operations of the Geneva office and ensure workplace services run smoothly. - Liaise with building management and external service providers to maintain high standards across the office. - Monitor office facilities, meeting rooms, common areas and kitchen spaces to ensure they remain fully operational and presentable. - Support office refurbishment and workplace improvement projects, coordinating logistics and communication with employees. - Ensure compliance with security procedures and workplace regulations. Vendor & Service Provider Management - Coordinate third-party vendors and service providers, ensuring contractual service levels are met. - Monitor supplier performance and resolve operational issues as required. - Support procurement activities, including purchase order creation and expenditure tracking. Reception, Mail, Courier & Administration - Manage incoming and outgoing mail, courier shipments and related documentation. - Monitor courier expenses and maintain accurate records. - Support administrative processes and maintain facilities documentation. - Act as a key point of contact for employees, visitors and guests. - Manage reception-related activities, office mailboxes and general workplace requests. - Coordinate visitor arrangements and provide a professional and welcoming office experience. Meetings & Events - Coordinate internal meetings, workshops, business lunches and events. - Arrange catering, room set-up and related logistics. - Ensure a seamless experience for participants and visitors. The Successful Applicant - Previous experience in Facilities Management, Office Management, Workplace Experience, Hospitality or a similar operational role. - Strong organisational skills with the ability to manage multiple priorities simultaneously. - Experience coordinating external vendors and service providers. - Excellent customer service and stakeholder management skills. - Hands-on, proactive and solution-oriented mindset. - Comfortable working independently within a dynamic international environment. - Proficiency in Microsoft Office applications. - Fluent English required; French would be considered a strong advantage. What's on Offer - Opportunity to join a prestigious international organization. - Diverse and visible role combining facilities, workplace services and office operations. - Collaborative multicultural environment. - Central Geneva location. - Attractive compensation package.