Executive & Personal Assistant

- Diverse role with broad exposure and responsibilities - Fast-paced environment with senior stakeholder exposure

Family Office Job Description Executive Support - Manage complex calendars, meetings and executive priorities - Prepare presentations, reports and key documentation - Ensure follow-up on actions, deadlines and confidential matters Travel & Logistics - Coordinate international travel, itineraries and accommodation - Manage travel documentation, visas and logistics - Provide seamless support before, during and after travel Project & Operations Coordination - Support cross-functional projects and strategic initiatives - Monitor timelines, deliverables and stakeholder communication - Assist with operational improvement and digitalisation projects Communication & Administration - Prepare internal communications, presentations and reports - Maintain accurate records and administrative documentation - Liaise with external advisors and service providers Recruitment & HR Administration - Support recruitment and interview coordination - Assist with onboarding and HR administration - Prepare employment-related documentation Event Management - Organise corporate events, meetings and special projects - Coordinate vendors, logistics and event execution - Ensure a high standard of service and attention to detail The Successful Applicant - Proven experience as an Executive Assistant, Personal Assistant or similar support role - Excellent organisational and time-management abilities - Strong attention to detail and ability to handle multiple priorities - Excellent communication and interpersonal skills - Strong sense of confidentiality and professionalism - Advanced Microsoft Office 365 skills - Experience with SharePoint, Teams and collaboration tools is an asset - Project coordination experience is highly desirable What's on Offer - A unique opportunity to work closely with senior decision-makers in an international environment - A varied position offering broad exposure across administration, operations, projects and stakeholder management - High levels of trust, autonomy and responsibility - A collaborative and professional culture focused on excellence - The chance to contribute to impactful projects and strategic initiatives - Attractive compensation and benefits package