Operations Manager

- Unique opportunity to join and help shape a growing organisation from day one. - High level of autonomy with direct exposure to key decision-makers.

Foundation Job Description Build and Run Operations - Establish and continuously improve the Foundation's operating processes - Create efficient ways of working, ensuring smooth day-to-day operations - Coordinate projects and initiatives across different stakeholders - Track priorities, deadlines, actions and deliverables - Support the implementation and follow-up of Foundation activities Support Governance and Decision-Making - Organise Board and committee meetings - Prepare agendas, materials, meeting minutes and action plans - Ensure key decisions are documented and followed through - Coordinate interactions with external advisors and partners Manage Administration and Finance - Coordinate relationships with external service providers - Support budgeting, invoice management and reporting activities - Ensure accurate record-keeping and documentation - Monitor grant and beneficiary payment processes and ensure accurate reporting and documentation. - Ensure compliance with Swiss foundation law, governance requirements and obligations towards supervisoryauthorities - Support accounting activities, annual financial statements preparation, audit processes and financial reporting Drive Projects and Special Initiatives - Lead operational projects from idea to execution - Research topics, prepare briefing materials and support decision-making - Coordinate events, workshops and stakeholder meetings - Take ownership of new initiatives as the Foundation evolves Champion Smart Ways of Working - Identify and implement AI-driven solutions across administration, finance, governance, stakeholder management andoperational activities - Help embed AI into the Foundation's operating model and identify opportunities for automation, data analysis anddecision support - Act as an internal catalyst for innovation and adoption of emerging technologies The Successful Applicant - Approximately 4-7 years of professional experience in operations, project management, startup environments,consulting, foundations, NGOs or similar fast-paced organisations - Strong project management and organisational skills - Demonstrated ability to integrate AI tools into day-to-day work processes and organisational workflows. - A genuine interest in digital freedom, privacy, technology governance and societal impact would be highly valued. - Excellent written and verbal communication skills in English and in French (German will be a plus) - High level of discretion, professionalism and integrity - Proficiency with modern digital tools and collaborative platforms - Interest in technology, innovation and AI-enabled ways of working is a strong advantage What's on Offer - This is a rare opportunity to help build an organisation from the ground up. - You will have significant autonomy, direct exposure to decision-makers, and the chance to shape how the Foundation operates from day one. We are looking for someone who enjoys building, learning, adapting and creating meaningful impact in a lean and entrepreneurial environment. - A rare opportunity to build a new foundation with a strong mission and international reach, run with the agility of a startup. - Direct collaboration with a committed Board of Trustees and with the wider ecosystem of its founding organisation. - Flexibility in work location, with a strong presence in Geneva. - Competitive salary adapted to the non-profit context