ASAP - Senior Operations Coordination Support (m/f/d) 80-100%

- Long-term 2-year contract in Basel - Hybrid working and a varied coordination-focused scope

Our client is a well-established international organisation. The team supports a broad Real Estate & Facility Management function and works closely with internal stakeholders, technical experts, procurement teams, and external service providers. This opportunity offers exposure to business operations, project coordination, budgeting activities, and executive-level support. Job Description Administrative & Executive Support - Coordinate day-to-day operational and administrative activities for a multidisciplinary team. - Prepare professional correspondence, presentations, reports, meeting agendas, and minutes for senior stakeholders. - Organise meetings, workshops, and travel arrangements while ensuring efficient diary management. - Maintain accurate records and handle sensitive information with discretion. Reporting & Data Analysis - Collect, consolidate, and interpret operational and financial data from multiple sources. - Produce recurring and ad hoc reports to support business decision-making. - Monitor key budget indicators and contribute to financial tracking activities. - Support the preparation of business cases and planning documentation. Procurement & Supplier Coordination - Assist with purchasing activities, including requisition management and order processing. - Support supplier onboarding and facilitate access processes for contractors and external partners. - Liaise with vendors and internal stakeholders to ensure smooth operational delivery. Project & Operational Coordination - Provide administrative support to project managers and operational teams. - Coordinate actions across multiple stakeholders within a matrix organisation. - Track deliverables, follow up on deadlines, and help drive continuous process improvements. - Ensure activities align with internal policies, procedures, and compliance requirements. The Successful Applicant - Degree, diploma, or equivalent qualification in Business Administration, Office Management, Project Management, or a related discipline. - 6-10 years of experience in operations support, programme office, project coordination, business administration, or a similar function. - Proven track record supporting project managers and operational teams. - Experience with budgeting activities, cost control, reporting, and purchase requisitions. - Strong proficiency with Microsoft Office tools and business systems. - Comfortable analysing data, identifying trends, and translating information into meaningful reports. - Ability to manage multiple priorities independently in a complex organisation. - Fluent English and German are required. - Additional European languages would be considered an advantage. - Strong organisational and coordination capabilities. - Excellent written and verbal communication skills. - Analytical and detail-oriented approach. - Ability to influence and collaborate across diverse stakeholder groups. - Flexible, proactive, and solution-focused mindset. - Team-oriented with the ability to work autonomously when needed What's on Offer · Exposure to a large international environment and senior stakeholders. · Opportunity to work alongside engineers, architects, procurement professionals, and project teams. · Broad role combining operations, project support, procurement, budgeting, and stakeholder coordination